The Coronavirus pandemic hit many businesses hard. Both small and large corporations suffered. If your business is still standing after the pandemic, then now is the time to strike back!
Don’t let the virus keep you from continuing to build your business and find success. Corporate events can still take place even during these times. There are plenty of spaces for events that you can use to host your own while still adhering to the local, state, and federal guidelines for health.
Although you’ll have to plan things a bit differently this time around, you can still host your corporate event. Continue reading below to learn a few tips for hosting these events after the coronavirus pandemic has ended.
1. Hold Virtual Events
Many businesses and corporations around the world have taken advantage of virtual meetings during these hard times. Holding a virtual event is one option you have. If you plan to take this route, you won’t have to worry about anyone crossing paths with one another or adhering to any health guidelines.
All attendees can join the meeting from the safety and comfort of their own homes. Make sure you have a backup plan, however. You never know when the technology might fail you, so you should have a plan of action in case of any technical difficulties.
You’ll also want to be well associated with the type of technology you plan to use for the meetings. You can also consider providing hybrid options, which allow some people to come to the event in person and others to attend via computer.
2. Communicate With Everyone
When planning a corporate event after the pandemic, you need to communicate with everyone. You should do this with any event planning, but it’s even more important to do so now. You must address all questions and concerns regarding the event and know the number of guests attending as well.
Make a page available on your event’s website that lists all the ways you plan to keep everyone safe during the event. What new safety procedures will be implemented? How are you following all health guidelines?
If a cancellation of the event must take place, then be sure to have instructions or guidelines for all attendees to follow in case this happens.
3. Require Mask and Spaced Seating
If you plan to hold the event in-person, then you should require mask on at all times and space out the chairs to remain 6ft apart. You can use tape on the floor to mark appropriate distances. You can also create a seating layout that works nicely for your event but still keeps social distancing guidelines in mind.
With a big enough venue, there are plenty of ways to arrange chairs to make it so everyone is comfortable and safe but can still hear and see what’s taking place at the event. Upon entering the event venue, your attendees should have to pass a quick and simple health screening process.
Have a non-touch temperature reading zone at the entrance of the venue. Each attendee should have their temperature checked before entering the building.
4. Have a Plan for Last-Minute Emergencies
Although you can have all of your health and safety procedures in place to reduce risks, you still need to plan for the worst. If you have a plan for all types of emergencies, then nothing will come as a surprise to you. If someone were to have the virus at the event, then how would you respond?
You need a last-minute emergency plan in place so that not only you, but everyone knows how to react. Once you have a plan, make sure to communicate it with everyone.
5. Provide Sanitation Zones
Don’t forget to provide sanitation zones as well. These zones can look like small stations with hand sanitizer or even stations with sinks and soap for actual hand washing. The choice is up to you, but it’s essential to have these zones either way.
You should place these zones in high-traffic areas. For example, you might want to place them at all exits and entrances, so people can sanitize as they come and as they leave. If your event has an area or table that attendees will approach one by one, then you can have a sanitation zone here as well.
6. Reevaluate Concession Areas/Food Delivery
In the past, you didn’t have to put much thought into the concession areas or how food would be delivered during the event. Now, you must reevaluate these procedures. How will you ensure attendees can receive food and drinks and still remain safe?
Will you mark lines on the ground for each person to stand on while waiting in line? Will you have individuals trays served to each attendee to eat while in their chairs? If you’ll have them eat in a hall or another area, will you mark certain seats with an “X” to prevent attendees from sitting next to one another?
Think of how you’ll reconstruct your concession areas and make sure all attendees know about these changes.
7. Follow All Local, State, and Federal Guidelines
Each county and state has its own health guidelines for handling the virus appropriately. You should be aware of those guidelines but also aware of all federal guidelines as well. Know what safety and health procedures you’re supposed to be following and then implement them into your event planning.
Note that these guidelines change in time, so it’s important that you continue to stay up to date on all of them. This is the best way to ensure everyone’s safety.
Hosting Corporate Events Is Still Possible
Just when you thought you wouldn’t be able to host another corporate event, it’s all now possible. When hosting corporate events, make sure to follow the tips listed here in this guide and the guidelines given to you from your county, state, and government as well.
Once you’re ready to start planning, schedule a tour of our venue to see if it’d be a great match for your event!