The United States corporate event market was worth over $95 billion in 2020. One of the reasons why it is such a thriving market is because it provides business owners with a significant return on their investment and provides valuable interaction with your target audience.
However, planning a corporate event takes a lot of time and knowledge. One thing that can make the process easier is finding the best venue for your event.
Do you want to learn more about event planning for a corporate gathering? Keep reading these top tips to find a venue for your event!
Make Sure the Venue Is Easily Accessible
One of the first things you need to do before choosing a venue for your corporate event is to learn more about venue accessibility. You need to choose a venue that is easy for the guests to find and get to.
Part of accessibility includes things like available parking, transportation, and more. However, you also need to make sure that each of your guests will be able to move around easily. If you have people attending your event that are disabled or have limited mobility, you may need to find a venue that offers ramps, elevators, and other mobility aids.
Take a Tour
Next, you should take a tour of each venue you are interested in booking before you plan an event. Many event centers provide online tours that help you learn more about the layout of each room, the amenities, and more.
Otherwise, you can visit each location in person to make sure it will fit all of your needs. This makes it easier to visualize your event. It will also help you decide how much space you need for your guests, where you will set up different features of your event, and more.
Pricing is another important factor when it comes to planning a corporate event. You should have a budget for your total event, so you need to make sure you understand the total costs of the event and how much money you can spend on your event center.
Setting a price for your event venue will make it easier to filter through the options and find something that matches your finances.
It is also important to consider the event planning expenses that will contribute to your price. For example, depending on the type of room you choose, how many guests you have, and even the day that you host your event, the price will vary. Some event centers will even charge more if you do not use their in-house vendors for your event.
It is important to learn more about the hidden fees, deposits, and other factors that go into the rates for a venue rental. To make this easier, you can look online to see the price points for corporate events for different venues.
Ask About Additional Services & Accommodations
When you are planning a corporate event, it is more than finding a space for your attendees to gather. There are many other services and accommodations that go into your event.
For example, most corporate events serve food and drinks to their guests. These can include anything from full meals to hors d’oeuvres. Rather than finding a catering service for your event, you can find an event center that offers food and beverage accommodations.
You can also find event centers that take care of each aspect of your event planning.
Prepare for Out-of-Town Guests
Something that many event planners fail to do is prepare their event for out-of-town guests. Many corporate events have guests that fly in from all over the world to attend. If this is the case, it is important that there are nearby hotels for your guests to stay at.
Some event centers even offer an on-site hotel that makes it easy for your guests to relax during their time away from your event.
This way, you can be as productive as possible without having to worry about transportation or other accommodations.
Is There Enough Space?
Before you choose an event venue, you need to know how many guests you are expecting, what types of activities you have planned, and more.
This way, you can make sure you have the right space and layout for your business event. Some venues may also have a limit to how many guests they allow at once, so make sure you know how many guests will be attending.
It might also be helpful to get a copy of the floor plan for each venue so you can make decisions about the layout of your event.
Ask About Technical Aspects
Finally, you need to ask each venue about the technical aspects of your event. This includes anything from acoustics to lighting, Wi-Fi, and more.
For example, some events play videos as part of their presentations. Some venues will offer all of the equipment that you need to do this. However, others may require you to bring everything in yourself.
Learning more about the technical aspects of your event will help you prepare for your event and will ensure that it runs smoothly.
Planning a Corporate Event? We Can Help
Finding the best venue for your corporate event plays an important role in the overall success of your event. By finding a venue that provides you with all the services and accommodations you need, you have one less thing to worry about for your event planning.
Are you looking for a corporate event venue in Texas? The Midlothian Conference Center can help!
Contact our team today to learn more about our venue and to request a proposal for your upcoming corporate event.